Reimbursements

Are you a district leader who has an expense claim? Follow the steps below to get your expense reimbursed.

Reimbursement Claims

District leaders can submit a claim for certain Toastmasters expenses. Before you spend any money, check with the District Finance Manager to make sure you can claim the expense. Even if you’re told you can spend the money, try to keep costs down.

Reimbursement Claim Form

Reimbursement Checklist

Here are the steps for submitting your claim:

  1. Download the Reimbursement Claim Form
  2. Fill in the form and leave in Excel format – DO NOT SCAN TO PDF
  3. Collect the receipts to support your claim
  4. Email your form and receipts to the District Finance Manager () and cc the District Director ()
  5. It generally takes up to two weeks for your claim to be approved and your expense reimbursed

Please note:

  • The total of all expenses will automatically populate if amounts have been entered correctly.
  • Send receipts preferably in PDF format
  • Receipts submitted more than 60 days from the date of the expense may be considered un-reimbursable